Benefits of using a biometric time clockĬlose to 50% of workers in the U.S. However, how these scans are stored and how employees are notified of biometric scan requirements and storage have opened up a number of legal issues. This removes the option for an employee to clock one of their co-workers in or out and ensures that employers aren’t paying for time an employee didn’t work. Biometric clocks require employees to punch in and out using a fingerprint, palm, facial or iris scan. Growing numbers of time and attendance systems now offer some form of biometrics. The best way to combat buddy punching is through the use of biometric clocks. employees admit to buddy punching, which costs U.S. Buddy punching is when an employee clocks in or out for one of their co-workers. However, all of those options open up the possibility of buddy punching. Today’s time and attendance systems allow employees to manage their time in various ways, including via computers, mobile devices, PINs, and swipe and badge cards. This costs employers more than $11 billion a year. Research from time and attendance system provider TSheets found that nearly half of U.S. This reduces the possibility of employees getting paid for time they aren’t actually at work. Since workers have to digitally clock in and out each day, they’re not simply writing down when they start and end their day. These systems cut down on employee time theft. It keeps detailed real-time data of when employees come and go, which it automatically transfers into a payroll solution in time for payday.Įditor’s note: Looking for the right time and attendance system for your business? Fill out the below questionnaire to have our vendor partners contact you about your needs. A digital system automates the entire time-tracking process. Knowing the huge impact it can have on their bottom lines, many employers have ditched paper timesheets or old punch clocks in favor of digital time and attendance solutions. Without accurate records, employers could be paying employees for time they haven’t worked. Tracking employee attendance and time is a critical task for many businesses. These costs tend not to include any expert installation help you might hire. What does a biometric time clock usually cost?Ī biometric time clock system usually costs just over $100 to purchase, though some high-end models that don’t require computer connectivity can cost up to $600. According to one leading manufacturer of fingerprint-based biometric time clocks, companies in industries such as restaurants, oil and hospitality comprise the majority of biometric time clock clientele. In theory, any company that has the budget and need for biometric time clocks can use them. “Businesses need to be aware of the significant compliance requirements associated with implementing biometric time and attendance systems,” Kelly said. “An employer’s failure to have a proper compliance program in place can result in significant liability.” Which types of companies use biometric time clocks? With that in mind, Kevin Kelly, a partner in Locke Lord’s Labor & Employment group, said all businesses should be aware of these issues. While only several states currently have laws on the books regulating how biometrics can be used in the workplace, that doesn’t mean more states won’t follow suit. However, as these systems become more prominent, numerous legal issues around their use are arising. Many of today’s time and attendance systems offer options to record employee time by fingerprint, palm, iris or facial scan. Today, however, biometrics are increasingly common in all types of businesses.īiometrics’ tie-in to time and attendance systems is contributing to the increase in biometric data collection in the workplace. There was a time when using a fingerprint or facial scan in the workplace was reserved for highly sensitive jobs or top-secret government positions. All businesses should be aware of these laws because other states have similar pending legislation.Employees can refuse to provide biometric scans, but employers can terminate them for it.Businesses in those states need to understand the laws and make sure they have policies for how consent is gathered, how the data is stored, and how and when it is destroyed.Illinois, Texas and Washington all have laws in place governing how the biometrics are recorded, stored and used.Biometric time and attendance systems use fingerprint, facial, palm or iris scans to record work time.
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